Are there really benefits to a four day work week?

There is an argument to be made that modern technology has significantly sped up the way employees work, and that the five-day week is no longer necessary with computer networks and cloud access eliminating the need to physically attend the workplace and faff around with time-consuming paperwork.

Whilst the five day week used to be a great model that got the most out of its employees, it was born in a bygone era where people needed to get up, go to work, do their jobs and go home. However, with the evolution of technology and the increase in computer-centric jobs, the rule that longer hours equate to more productivity no longer applies to many industries and occupations.

What exactly is a four day work week?

Basically, it’s a work week consisting of four days with no loss in productivity, pay or benefits. Most employees on a four day work week will likely be expected to work the same 38 hour week, just in less days. Depending on the business and industry, employees might work Monday to Thursday, or choose the extra day off. Alternatively, there may be a policy in place that rosters the third day off based on operational requirements.

Why a four day work week?

The fundamental goal of a four day work week is to improve the quality of life for employees. By working fewer days, workers have more time for personal priorities such as pursuing interests outside of work, spending more time with loved ones, and managing their lives.

Does it actually work?

A number of businesses worldwide have successfully managed to implement a four day work week, not least in the aftermath of the COVID-19 pandemic and a broader re-evaluation of the way people work and businesses operate. Many large organisations, including Microsoft’s Japan offices, also trialled it and saw a significant increase in productivity of more than 40%. It has also proved successful in countries like New Zealand and Sweden.

What are the benefits of a four day work week?

Reduced costs – A four-day week can reduce costs for both employers and employees. The obvious one is the decrease in running costs due to the reduction of employees on site throughout the week. Additionally, employees would pay less to commute and spend less on items such as lunch and coffees while at work.

Happier employees – Who doesn’t like a three day weekend? Having that extra day off each week leaves employees with more free time and there aren’t many people who would complain about that. Having more leaisure time outside of work to relax and unwind will not only improve the overall happiness of employees, but also foster loyalty to the business.

Fewer health issues – According to studies, one in every five Australians suffer from mental health issues in any given year. Having a longer weekend will allow employees to spend more time with friends and family and pursue interests and hobbies that promote a good work-life balance, which will naturally lead to mental health benefits and an improvement in wellbeing. It also allows for one less early morning start, helping employees re-charge a little more after a busy week.

Increase in productivity levels – Discontent employees tend to distract co-workers and, in some instances, rub off on them. The general theory behind a shorter week is that happier, more fulfilled employees are therefore more focused on the job when actually in the workplace. A New Zealand business trialled a four day week and the results found that 78% of employees could more effectively balance their work and home life, compared to 54% prior to the experiment.

Recruitment and retention – In the age of the millennial, being able to offer more flexible working arrangements is definitely a perk that persuades employees to stay. Knowing a three day weekend is the norm keeps employees motivated week-on-week. It’s still a relatively rare offering and can be a great way to get the best talent through the door, and keep them engaged.

What about the challenges?

Unfortunately, a four day work week model doesn’t suit every business. It’s an option that is only viable for organisations who can re-adapt the whole business to a new way of working. Adopting a different way of working is a big step, so employers need to consider whether or not a four day week is right for the business.

How do I know if a four-day week is right for my business?

While it remains to be solidified whether a four day work week is the solution to the changing 21st century workplace, what is certain is that businesses must keep an open mind. Employers will need to ensure to accommodate increasing changes in technology from a business perspective, whilst keeping the overall focus on employee health and wellbeing to maintain productivity, morale and engagement.

Our team can assist in developing and implementing systems in your business with the goal of transitioning to a four day work week. Get in touch for an obligation free chat now, we can help.

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